The Tripcatcher Integration With Dext
There are 2 types of Tripcatcher account that integrate directly with Dext; the Tripcatcher Individual account and the Tripcatcher Partner account.
Tripcatcher Individual
Tripcatcher Individual is for you, the freelancer, the director, or the contractor. Tripcatcher has easy-to-use features that help you capture your business mileage.
Tripcatcher Partner
This is the multi user version. If you’re a small business, accountant or bookkeeper, Tripcatcher Partner is perfect for you. The Partner dashboard really helps you manage your clients or employees mileage expenses.
If you want to find out more we have a great case study with Emma at Fresh Financials where she talks about the benefits of using Tripcatcher with Dext for her clients.
Claim All Your Mileage Expenses
You can complete your mileage expenses anywhere, using Tripcatcher on the phone or web app.
It’s very easy to use, with lots of time-saving features which include:
- Save business journeys as favourites which can be easily selected next time you do the same journey
- calculates the amount of VAT your business can claim on the fuel portion of the mileage expense
- Google Maps for calculating the distance travelled
Save Time With Favourites
When claiming for a new business trip, simply tick the box and save it as a favourite. The next time you make the same trip, just select from the favourites table and the trip details will be automatically filled for you. Less data entry, less time, less errors and less hassle.
Claiming The Right Mileage
If you don’t know the exact distance you travelled on your business journey, Tripcatcher will help you out.
You can enter post codes, street names, or towns, and Tripcatcher will calculate the distance between the two locations. Tripcatcher uses Google Maps to verify the start and end locations and then to calculate the distance.
This ensures you claim the right mileage and provide the full details required by HMRC.
Reduce Your VAT Bill
You VAT bill is reduced by claiming back the VAT on the fuel element of your mileage claim. This VAT can be claimed for car/van business mileage.
Tripcatcher automatically selects the correct VAT rate depending on your car/van engine type. If you have opted to claim back VAT, the expense claim including the VAT element is submitted to Dext when you next publish.
You can save £100s by claiming the VAT on your mileage expenses. Examples of VAT saving are shown opposite (as at 1st December 2024).
See our blog VAT on mileage expenses – how to claim.
Save Your Business Mileage on The Go
The Tripcatcher phone app runs on both iOS and Android phones. The app is simple to use, and lets you complete your mileage expenses whilst on the move. There are lots of time saving features such as Favourites, GPS Tracking and Google Maps for calculating the distance travelled.
The app also allows your Home and Office addresses to be saved and these can be easily selected on the Add Trip page, saving typing time. To find out more see the full list of phone app features.
Smooth Integration With Dext
You can easily publish your mileage expenses to Dext.
Firstly, connect your Tripcatcher account to Dext, this is a really simple 2 step process and only done once.
Now just click the “Publish” button on the Expense Claim page and your mileage expenses will be instantly published to Dext.
The Users Dashboard
The Users dashboard, on the multi user account, makes inviting clients/employees so easy.
Once invited, you can see if your users are up to date with their mileage expenses enabling you to be proactive in managing their accounts.
From the dashboard you can also invite administrators to help manage your clients/employees mileage expenses.
“Thanks to @Tripcatcher, @ReceiptBank and @Xero I’ve just deleted my recurring monthly 30 minute calendar entry for ‘do expense claim’.”
“I thought you`d like to know that I have actually for the first time ever, done my whole year’s mileage expenses for my company year-end! It`s so quick and easy.”
“We have been using Tripcatcher for our clients and on the Tripcatcher journey since the start. It brings a new dynamic to streamlining the recording and consolidation of mileage records and we would be lost without it. It's certainly part of our “must have” apps!”
A little bit about Dext
Founded in 2010, Dext has an award-winning service which is used by accountants and bookkeepers around the world to improve their efficiency and to improve the service they can offer their clients. Dext integrates directly with the leading bookkeeping software packages and with other software that help them in their mission – to free small businesses from the data entry of receipts and invoices!
Working with bookkeepers, accountants and with small businesses directly, Dext has developed its software and service to make the gathering, storage and processing of receipts and invoices as easy and as cost effective as possible.
Visit Dext