The easy way to claim your mileage expenses
Such a handy little app, makes the pain of mileage claims go away. Plus with the time it saves and handy VAT calculator it pays for itself many times over.
Alasdair Willett - History Mystery Ltd
Excellent time saving app for logging mileage on the go on mobile. The add passenger(s) feature is also handy as it logs the extra amount that can be claimed if carrying passengers for business.
Mark Tuson - Northern Spark productions Ltd
You can complete your mileage expenses anywhere using our mileage tracker which is available on the web or phone app.
It’s very easy to use with lots of time-saving features including:
- Calculating the VAT your business can claim on the fuel portion of the mileage rate
- Google Maps for calculating the distance travelled, favourites and recurring trips
Tripcatcher integrates seamlessly with leading cloud-based accounting software including Dext, Xero and Crunch – meaning we don’t just make it easy to create a mileage log; it’s also easy to share your mileage information with third parties.
Save Time With Favourites
When claiming for a new business trip, simply tick the box and save it as a favourite. The next time you make the same trip, just select from the favourites table and the trip details will be automatically filled for you.
Less data entry, less time, less errors and less hassle. Just an accurate mileage log without all the fuss.
Recurring Business Trips
Are you tired of repeatedly logging the same recurring business trips? With the Tripcatcher app this is no longer a problem. If you’re working at one site or location for several days, weeks or months, simply select the date range of your trips, enter the trip details and save all the trips in one go. How quick and easy is that!
If you don’t know the exact distance you travelled on your business journey, Tripcatcher will help you out.
You can enter post codes, street names, or towns, and Tripcatcher will calculate the distance between the two locations. Tripcatcher uses Google Maps to verify the start and end locations and then to calculate the distance.
We care about making sure our mileage tracker app is the very best and always creates an accurate mileage log which is why we use Google Maps.
Using Google Maps also ensures you provide the full details required by HMRC.
Keep The Tax Man Happy
For private vehicles; Tripcatcher uses the HRMC recommended rates for business trips made with your own car, van, motorbike or bicycle. You can also claim for passengers (5 pence per mile) who work for the same employer. And the rates are automatically adjusted when you reach the 10,000 miles threshold. This ensures you are claiming the correct and most tax efficient rates.
For company cars; Tripcatcher uses the HMRC Advisory Fuel Rates which are updated automatically for you, ensuring you’re using the correct rates for your vehicle.
Once you’ve submitted your Tripcatcher mileage expenses to your accounting software, you have a permanent record in your accounts; easily accessible should the accounts be inspected.
VAT on Fuel
Your business’s VAT bill is reduced by claiming back the VAT on the fuel element of your mileage claim.
Tripcatcher automatically selects the correct VAT rate depending on your vehicle’s engine type. The expense claim including the VAT element is submitted to your accounting/bookkeeping software.
You can save £100s by claiming the VAT on your mileage expenses. Examples of VAT saving are shown below:
VAT savings when travelling 12,000 miles a year
(as at 1st March 2023)
|Fuel||Engine Size||VAT Saving|
|Diesel||1601cc to 2000cc||£300|
|Petrol||1401cc to 2000cc||£300|
See our blog VAT on mileage expenses – how to claim.
Integrates With Leading Accounting/Bookkeeping Apps
There is no need to re-key your mileage into your accounting/bookkeeping software. You can simply publish directly from Tripcatcher to this software.
Having an effective mileage tracker app is important but tracking your mileage is only part of the story. You need the ability to share the information with accounting/bookkeeping software, which is why we offer a seamless integration with Xero, Dext and more.
It’s easy to connect Tripcatcher to your accounting/bookkeeping software and this is only done once. You can then publish your mileage as often as you want and see your mileage claims in your accounts, be it Xero, Dext or Crunch.
To learn more about connecting Tripcatcher see our Integration pages ( Xero, Dext or Crunch).
Mileage Tracker App Available on iOS and Android
The Tripcatcher phone app runs on both iOS and Android phones.
The app is simple to use, lets you complete your mileage expenses whilst on the go and saves your expenses to your Tripcatcher web account. There are lots of time saving features on the phone app such as Favourites, GPS Tracking and Google Maps for calculating the distance travelled.
To find our more about the phone app see our mobile app product page.
“Thanks to @Tripcatcher, @ReceiptBank and @Xero I’ve just deleted my recurring monthly 30 minute calendar entry for ‘do expense claim’.”
“I thought you`d like to know that I have actually for the first time ever, done my whole year’s mileage expenses for my company year-end! It`s so quick and easy.”
“We have been using Tripcatcher for our clients and on the Tripcatcher journey since the start. It brings a new dynamic to streamlining the recording and consolidation of mileage records and we would be lost without it. It's certainly part of our “must have” apps!”