Tripcatcher Expensify

The mileage expense app that integrates with Expensify, saving you time and money

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Tripcatcher Expensify illustration

The Tripcatcher Integration With Expensify

The Tripcatcher “Expensify Account” integrates directly with Expensify. The integration between Tripcatcher and Expensify is setup automatically for you, once you activate your Tripcatcher account.

This multi user Tripcatcher account that is perfect if you’re a business using Expensify for your employees expenses.

To use Tripcatcher with Expensify, your Expensify account requires;

N.B. Tripcatcher offers mileage functionality specific for the UK (e.g. claiming VAT on mileage, claiming for passengers) which is not available within Expensify.

Claim All Your Mileage Expenses

You can complete your mileage expenses anywhere, using Tripcatcher on the phone or web app.

It’s very easy to use, with lots of time-saving features which include:

  • Save business journeys as favourites which can be easily selected next time you do the same journey;
  • calculates the amount of VAT your business can claim on the fuel portion of the mileage expense;
  • Google Maps for calculating the distance travelled.

HMRC Compliance

Tripcatcher uses the HRMC Approved Mileage Allowance Payments for business trips made by car, van, motorbike or bicycle. Tripcatcher also allows the user to claim for passengers working for the same employer. This ensures all users are claiming the most tax efficient rates.

The mileage rates for cars/vans are automatically adjusted when you reach the 10,000 miles per annum threshold (the rate is changed from 45 pence per mile to 25 pence per mile). This ensure you and your employees claim the correct amount.

HMRC Mileage logo

Reduce Your VAT Bill

You VAT bill is reduced by claiming back the VAT on the fuel element of your mileage claim. This VAT can only be claimed for car/van business mileage.

Tripcatcher automatically selects the correct VAT rate depending on your car/van engine type eg diesel 2.1 litre. If you have opted to claim back VAT, the expense claim including the VAT element is submitted to Expensify.

You can save £100s by claiming the VAT on your mileage expenses. Examples of VAT saving are shown below:

VAT Savings When Travelling 12,000 miles a year
(as at 1st December 2019)

Fuel Engine Size VAT Saving
Diesel 1601cc to 2000cc £220
Diesel over 2000cc £280
Petrol 1401cc to 2000cc £280
Petrol over 2000cc £420

See our blog VAT on mileage expenses – how to claim.

Seamless Integration with Expensify

With the Tripcatcher and Expensify integration, the connection from Tripcatcher to your Expensify account is automatically set up on the activation of your Tripcatcher account.

When saving your business trips, from the web or phone app, they are saved in real time directly to your Expensify account.

Save Your Business Mileage On The Go

The Tripcatcher phone app runs on both iOS and Android phones. The app is simple to use, and lets you complete your mileage expenses whilst on the move. There are lots of time saving features such as favourites, GPS and Google Maps for calculating the distance travelled.

The app also allows your Home and Office addresses to be saved and these can be easily selected on the Add Trip page, saving typing time. To find out more see the full list of phone app features.

The Dashboard

The Tripcatcher Dashboard makes inviting employees so easy.

Once invited, you can see if your employees are up to date with their mileage expenses enabling you to be proactive in managing their expenses.

From the Dashboard you can also invite administrators to help manage your employees mileage expenses.

“Thanks to @Tripcatcher, @ReceiptBank and @Xero I’ve just deleted my recurring monthly 30 minute calendar entry for ‘do expense claim’”

Scott Bradshaw Xero Adviser, Progression Accountancy
Progression Accountancy logo

“I thought you`d like to know that I have actually for the first time ever, done my whole year’s mileage expenses for my company year-end! it`s so quick and easy”

Jessica Pillow Founder
Pillow May Accountancy logo

“Tripcatcher is the missing link in managing expenses! It’s a great time saver - no more messy spreadsheets or bits of paper - our clients love it.”

Peter Bell Founder
Trident Accountancy logo
Expensify logo

A little bit about Expensify

Expensify’s intelligent automation handles expenses in realtime

Expensify delivers cloud-based receipt and expense management through a user-friendly web and mobile application. With just a picture of your receipt, Expensify automatically reads and codes all the details for you. Throw in direct integrations to accounting software and other workflow tools, it’s clear why Expensify is the face of modern expense management.

Visit Expensify