Tripcatcher and KashFlow

The mileage expense app that saves you time and money!

Tripcatcher Individual

Tripcatcher Individual is for you, the freelancer, the director, or the contractor if you drive your own car for business and claim the HMRC Mileage Allowance Payments. Tripcatcher has easy to use features that help you capture your business mileage, allowing you to feel more in control. Tripcatcher Individual features:

  • Calculates your journey distance using Google Maps;
  • Calculates the VAT you can claim on fuel - this can save you £100s (see examples);
  • Calculate your expense claim using approved mileage rates helping you to be HMRC compliant;
  • Submits your expense claims to KashFlow (through Receipt Bank) with minimum effort;
  • Costs just £1.49 per month, less than 1 cup of coffee;
  • Phone app (iOS and Android) with GPS tracking;
  • Only available in the UK.

Tripcatcher Partner

If you're a small business, accountant or bookkeeper Tripcatcher Partner is perfect for you. The Partner Dashboard, really helps you manage your clients or employees mileage expenses and provides:

  • Users get the Tripcatcher Individual account with full functionality;
  • Costs just £1.49 per user per month (min 2 users);
  • Easy sign up of clients or employees to Tripcatcher;
  • Submits expense claims to KashFlow (through Receipt Bank) with minimum effort;
  • Visibility of all Tripcatcher users in one place;
  • Easily sign up of administrators to manage your users' business mileage;
  • Only available in the UK.

Start tracking all your mileage today with our free 14-day trial.

Claim all your mileage expenses

You can complete your mileage expenses anywhere in a modern browser or on the phone. The interface is very easy and intuitive to use, with lots of time and money saving features.

link to an image of the add trip screen

Save time by entering recurring trips

If you are working at one site or location for several days, weeks or months, simply select the date range of your trips, enter the trip details and save all the trips in one go.

link to an image of the add re-curring trips screen

Claiming the right mileage

If you don't know the exact distance you travelled on your business journey, Tripcatcher will help you out. You can enter post codes, street names, or towns, and Tripcatcher will use Google Maps to calculate the distance travelled. Tripcatcher will also provide a map of the route.

link to an image of the google map showing trip

Reduce your VAT bill

You can reduce your VAT bill by claiming back the VAT on the fuel element of your mileage claim. Tripcatcher automatically selects the correct VAT rate depending on the type of engine in your car. You can save £100s by re-claiming the VAT on your mileage expenses. Examples of VAT saving are shown below:

VAT Savings When Travelling 12,000 Miles a Year (as at 1/12/18)
Fuel Engine Size VAT Savings
Diesel 1601cc to 2000cc £240
Diesel over 2000cc £280
Petrol 1401cc to 2000cc £300
Petrol over 2000cc £440

To find out more about claiming VAT on mileage, see our blog VAT on mileage expenses - how to claim.

link to an image of the VAT calculated by Tripcatcher

Save your trips from anywhere

The Tripcatcher phone app runs on both iOS and Android phones. This free app is simple to use, and lets you complete your mileage expenses whilst on the move. There are lots of time saving features such as favourites, GPS and Google Maps for calculating the distance travelled. The Tripcatcher app also allows mileage to be recorded for multiple tripcatcher accounts (important if you have more than 1 company).

Publish to KashFlow via Receipt Bank

You can easily transfer your mileage expenses, held in Tripcatcher, to Receipt Bank and then publish to KashFlow. To connect to Receipt Bank go to the Settings page, click the connect to Receipt Bank button and follow the simple 3 step process (only done once). When connected, just click the "Publish" button on the Expense Claim page and your mileage expenses will be instantly transfered to Receipt Bank where you can then Publish to KashFlow.

link to an image of the integration with Receipt Bank screen

The Tripcatcher Partner Dashboard

The Partner Dashboard makes inviting clients or employees to use Tripcatcher so easy. Once invited, you will be able to see if your clients/employees are up to date with recording their mileage expenses enabling you to be proactive in managing their accounts. From the Dashboard you can invite administrators to help manage your clients/employees mileage expenses.

link to an image of the Partner dashboard screen
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Jessica Pillow

Owner, Pillow May Ltd

"I thought you`d like to know that I have actually for the first time ever, done my whole year’s mileage expenses for my company year-end of 30 June 2014 by 30 June 2014 as it`s so quick and easy to enter them on Tripcatcher!"

Picture of Trident Accountancy logo

"Tripcatcher is the missing link in managing expenses! It's a great time saver - no more messy spreadsheets or bits of paper - our clients love it."

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A little bit about KashFlow

KashFlow is award-winning, cloud based and simple accounting and payroll software, designed specifically to help small business owners make sense of their accounts. With an attractive three tier pricing model, KashFlow has bookkeeping and payroll solutions for all types of businesses, with automated features and a range of third party app integrations that help drive efficiencies for SMEs and their accountants.

KashFlow customers can easily generate quotes, create fully customisable invoices, balance their books and keep track of their business spend, all with ease and in record time. Being fully cloud based, customers can also take the minutes required to control their accounting wherever they are. KashFlow Payroll also gives customers access to their business payroll anywhere and at any time, is HMRC recognised, helps businesses process payroll quickly and securely, and even automatically files RTI submissions online.

KashFlow can also be used by accountancy practices to manage their client relationships, giving accountants access to their clients’ real time accounts information. With KashFlow, accountants can achieve new levels of productivity and develop deeper, more valuable relationships with their clients, by becoming a trusted business advisor.